As new equipment is purchased or old equipment is replaced, employees
are faced with the question of what to do with their old oscilloscope,
generator, power supply, recorder, magnet, etc. The answer is to
send it to Building 903, the Lab’s Excess Facility.
First, an Equipment Movement Tag (EMT -- Catalog # 7600-59226
available at Stores, x5087) must be completed. Then Transportation
(x 5404) should be called to have the asset picked up. The driver
will sign the EMT, leaving a copy with the original owner. Property
Management recommends that individuals file this copy as proof that
the equipment was turned over to Transportation’s custody.
When the asset is delivered to 903, the Excess crew will sign for
it, and then record the asset as being located at 903. This step
takes the asset, if it has a bar-coded property number, out of the
prior custodian’s name, and the property database is updated.
If the asset is in operating condition, it is made available via
excess screening to other Berkeley Lab employees, then to other
DOE contractors, and finally to the General Service Agency (GSA).
If there are no interested parties, then it may be excessed to other
Federal agencies, donated, or sold on a bid-lot sale. If, however,
the asset is broken or non-functional, it is either scrapped for
parts or is sold with similar like items on a bid-lot sale. Finally,
the Excess operation either processes a redeployment for assets
coming back to the Lab or a retirement for assets being disposed
of by excess, donation, sale or salvage. Questions should be directed
to Tom Hardy, manager of the Warehouse, at 4938.
Reasons to Retire Property
Property Disposition and Retirement
Only the Property Management and Excess organization are authorized
to retire property. Property may be retired based on one of the
Most of these transactions are processed at Building 903 -- the
Excess facility -- following the normal equipment life cycle. The
three primary exceptions are for trade-ins, stolen property reports,
and write-off of unaccounted-for property. The Property Management
office processes these, based on documentation provided to it by
requesters or the property custodians. Property Management prepares
a document for each retirement action and then processes the transactions
in the property database. If an asset is found, or becomes functional,
it may become an active asset again.