Fiscal Close Important Dates

 

Weekly “soft close” schedule: Wednesday, Sept. 19

 

Sept. 21 (5pm): All feeders due in FMS

Payroll/Personnel

Sept. 18 (Noon): LETS sweep (Biweekly 09/16-09/22)

Sept. 21 (3pm): LETS sweep (monthly & biweekly). Monthly-09/30/07, Biweekly-09/29 and Biweekly-09/30

 

Budget and Project Management
Sept. 17 (Noon): Last day to propose changes to org. burden or recharge rates and Overhead Budgets to Indirect Budget Office

 

Sept. 20 (Noon):

Last day to request awards to be on hold status (SPO) Budget to confirm accruals

Last day to request to open any FY07-FY08 project IDs (including project status changes and reparenting) due to Budget Office

 

Travel

Sept. 18 (1pm): Last day for Travel Accrual corrections to Tim Young in GA

Sept. 21 (10am): Last day for local and domestic electronic vouchers entered in Gelco

 

AP/Procurement

Sept. 20 (Noon):           

Last day for submitting Non-PO payment requests (RFICs)

Last day for normal Pcard purchases*

 

Sept. 21 (Noon):           

Last day for normal VWR and Sigma-Aldrich (B2B) purchases*

Last day for purchase receipt activity to be booked in the accounting system

Last day for prepayment forms (via fax) to Zenaida Bautista

Last day for invoice certification requests to AP staff via emails for splitting project costs or substitute certifier approvals.

 

Sept. 21 (2pm):

PO and Non-PO Related Year-End Spreadsheet Accrual Requests due to Anne Ku

 

*NOTE: Pcard orders processed between 9/21 and 9/30, and procurement orders (ePro, eBuy, B2B) received between 9/22 and 9/30, will need to be manually accrued.

 

Further Information is Available

The OCFO FY07 Fiscal Year End Close Wiki contains a detailed close schedule, forms, policies, contacts, and other useful information. Links to this site are available from the Office of the Chief Financial Officer web page as well as from IRIS and BLIS home pages. URL: https://www.lbl.gov/wiki/bin/view/Main/FiscalClose