Fiscal Close — Important Dates

Weekly “soft close” schedule: Thursday, Sept. 13, and Wednesday, Sept. 19


Payroll/Personnel

Sept. 12 (Noon): Last day for all PAF forms due in Payroll Office to process: leave w/o pay, employee termination, etc.
Sept. 18 (Noon): LETS sweep, biweekly 9/16 - 9/22
Sept. 21 (3 p.m.): LETS sweep, monthly - 9/30/07, biweekly - 9/29 and biweekly - 9/30

AP/Procurement
Sept. 14: Recommended deadline for submitting regular purchase requisitions.

(Note: Procurement will process orders as quickly as possible. However, long lead time items or complex purchase requests need to be requested even sooner to ensure the items are received by LBNL Receiving BEFORE the FY07 close cut off Friday, Sept. 21, 6:30 p.m.)

Sept. 20 (Noon): Last day for submitting Non-PO payment requests (RFICs)
Sept. 20 (Noon): Last day for Pcard purchases
Sept. 21 (Noon): System Contract cut-off (B2B electronic invoice cut-off)
Sept. 21: Last day for purchase receipt activity to be booked in the accounting system

Sponsored Research
Sept. 14 (Noon):  Last day for all FY07 Federal and Non-Federal SPAAs (including advance and IWO) due to Budget/Division/AR
Sept. 14 (5 p.m.): Last day for FY07 Federal Funding to DOE for acceptance (not including NIH)

Travel
Sept. 10 (Noon): Last day for all foreign and hard copies of "signed" travel vouchers (domestic and foreign) to Travel Office
Sept. 12 (noon): Last day for all relocation expenses (join the staff) to Travel Office
Sept. 18 (1 p.m.): Last day for Travel Accrual corrections to (Tim Young) in GA
Sept. 21 (10 a.m.): Last day for electronic vouchers (local and domestic) entered in Gelco to Travel Office

Budget and Project Management
Sept. 17 (Noon): Last day for rate changes (org. burden or recharges) and Overhead Budget changes due to Indirect Budget
Sept. 20 (Noon): Last day to request awards to be on hold status (SPO) Budget to confirm (accruals)
Sept. 20 (Noon): Last day to request to open any FY07-FY08 project ID's (including project status changes and reparenting) due to Budget Office

Further Information is Available

The OCFO FY07 Fiscal Year End Close Wiki contains a detailed close schedule, forms, policies, contacts, and other useful information. Links to this site are available from the Office of the Chief Financial Officer website as well as from IRIS and BLIS home pages.