A new Property Management requirement issued by the University of California and DOE Oakland, LBNL is required to track and control, all of the items indicated below, received at the Laboratory on or after October 1, 2003.

As items are received in Central Receiving the Property Control Number will be assigned and the items entered in the Property Management database. Receiving will either attach the barcode tag to the item or attach to the packing list sent to the end-user. If you receive a packing list with a Property Control tag attached, it is your responsibility to attach the tag to the unit. The tag is to be placed on the front of the item if at all possible. If sufficient space does not exist on the front, place the tag about the serial number on the rear or side of the item.

NEW SENSITIVE ITEM POLICY

Effective for all items purchased on or after 10/1/2003

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All items listed below with a value of $300 or greater must be tagged with a Property control barcode:

Cameras (Still, & Digital)
Personal Computers (Laptop & Workstations)
Portable Video Projectors
Printers
Radio, two-way
Recorders (CD, DVD, Dictating, & Video)
Scanners for computers
Telephone (cellular & mobile)
Video Cameras (TV, Movie, and Video)
Personal Data Assistants (PDA’s) All Personal Digital Assistants and Organizers with a PC Connection (Hand held computers) regardless of value.

All controlled and sensitive property items are subject to inventory, assigned a unique property identification number, tagged with that number, and recorded in the database. Tagging allows property to be assigned to an individual property custodian, makes it possible to track and inventory the property throughout its life cycle, and allows it to be readily identified visually as controlled or sensitive. Property transactions for tagged items are recorded and maintained in the Property Database.

Official Use of Property

Property of the Laboratory is U.S. Government property and will be used for official purposes only. Official purposes are the performance or support of
Laboratory work or such other purposes authorized by the Laboratory. Use of Government-funded property, facilities, and Management for private
commercial gain or private personal benefit is prohibited.

Tagging and Recording Property

Two types of Laboratory property are tagged, property-numbered, and recorded in the Property Database:

Controlled property is an item that does not lose its identity, has a useful life of two or more years, and has an acquisition or fabrication cost of $5,000 or more regardless of funding.

Sensitive property is an item that has a life expectancy of two or more years, is highly portable, is easily converted to personal use, and is more susceptible to theft than other Laboratory property. Assets meeting the sensitive classification are as indicated in the Sensitive Item Policy above.